Job Description
NIGERIA SOCIAL INSURANCE TRUST FUND (NSITF)
CENTRAL BUSINESS DISTRICT, ABUJA
INVITATION TO TENDER/PREQUALIFICATION FOR PROCUREMENT OF GOODS & WORKS AND EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES FOR EXECUTION OF 2023 APPROPRIATION
(1) INTRODUCTION
The Nigeria Social Insurance Trust Fund (NSITF) has appropriated funds in its 2023 Budget for the procurement of Goods, Works, and Services (Consultancy and Non-Consultancy) for the execution of policies, programmes, and projects toward achieving the mandate of the FUND and in compliance with the provisions of the Public Procurement Act, 2007 and other extant guidelines for the award of contracts in the Federal Public Service. The FUND hereby invites interested Contractors, Suppliers, Consultants, and Service Providers with requisite expertise and experience to submit bids / Expression of Interest documents for the following Projects:
(2) LIST OF PROJECTS
(2.1) EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES
| Category CS: Consultancy Projects | |
| LOT | Project Description |
| CS-1 | Training on Effective Management of Regions and Branches (Phase 1) for Regional Branch Manager |
| CS-2 | Enforcement Workshop for Staff of the Enforcement Department (Abuja, Kaduna, Jos and Enugu) |
| CS-3 | Consultancy Services on Enhanced Occupational Safety and Health (ALL OSH Activities |
| CS-4 | Consultancy Services on Legal Stakeholder Interactive Session/Training on ECS Operations |
| CS-5 | Consultancy Services on Interactive Forum and Sensitization Programmes with Stakeholders |
| CS-6 | Consultancy Services on Social Security |
| CS-7 | Consultancy Services on National Data Protection Regulation |
| CS-8 | Consultancy Services of Provision for Consultancy Fee for Employer’s Numeration |
| CS-9 | Consultancy Services on Occupational Safety and Health (OSH) (SOUTH) |
| CS-10 | Inspection Training for Staff of the Inspection Department |
| CS-11 | Consultancy Services for Enhancing Organization Best Practices for Staff of the Servicom Department |
| CS-12 | Consultancy Services on Training for Emotional Intelligence and Managing a difficult Boss |
| CS-13 | Consultancy Services on Training for Emotional Intelligence /Customer Relationship/Etiquette for Heads of Enforcement Nationwide |
| CS-14 | Consultancy Services on Training on Content Creation and Social Media Management |
| CS-15 | Consultancy Service on NEBOSH IGC Training |
| CS-16 | Consultancy Services on Training in Legal Drafting and Negotiation Skills |
| CS-17 | Consultancy Services on Training on Performance Improvement and Capacity Building |
| CS-18 | Consultancy Services on Training on Essentials of Facilities Management |
| CS-19 | Consultancy Services on Training on Effective Store Administration |
| CS-20 | Consultancy Services on Training on Claims and Compensation Capacity Building |
| CS-21 | Consultancy Services on Workshop on Social Security Drive |
| CS-22 | Consultancy Services on Training on Operation Risk |
| CS-23 | Consultancy Services on Training on Embedding Risk Management into Corporate Culture |
| CS-24 | Consultancy Services on Training on Operational Risk Mitigation and Techniques for the Achievement of the Fund Effectiveness |
| CS-25 | Consultancy Services on Training on Work Ethics for Team Leaders for Branch and Regional Managers. |
| CS-26 | Consultancy Services on General Administrative Working Procedures and Ethics Training |
| CS-27 | Procurement of Estate Surveyor for the Purchase of NSITF Office Awka Office |
| CS-28 | Procurement of Estate Surveyor for the Purchase of NSITF Office Owerri Office |
| CS-29 | Procurement of Estate Surveyor for the Purchase of NSITF Office Dutse Office |
| CS-30 | Procurement of Estate Surveyor for the Purchase of NSITF Office Abuja Regional Office and FCT Branch Office |
| CS-31 | Actuarial Valuation Consultancy |
| CS-32 | Publicity and Advertisement (MEDIA) |
| CS-33 | Integrated Digital Billboard Content Remote Management System |
| CS-34 | Consultancy Services on Training on International Public Sector Accounting Standards, Accrual Basis of Accounting – Maintenance of Books of Accounts under Public Sector Accounting Standards, Maintenance of Property, Plant and Equipment Register, the Control Accounts in General Ledger including Reconciliation of Accounts to the General Ledger, Practical Exercises on Journal Vouchers, Salaries and Wages, Subsidiary Ledgers, Understanding the New Structure of Finance and Accounts Departments including the functions of principal officer of finance and accounts department of ministries departments and agencies. |
| CS-35 | Consultancy Services for the Acquisition of Estates |
| CS-36 | Consultancy Services on Strategic Reforms |
| CS-37 | Consultancy Services on Training on Basic Accounting Processes, Documentation and Management |
| CS-38 | Consultancy Services on Training on Maintenance of Vote Control Book and Production of Financial Monitoring Report (FMR) including Analysis of Approvals and Commitments Awaiting Payment as a Control Measure in the Financial Management of the Fund |
| CS-39 | Consultancy Services on Understanding a Corporate Insurance Policy, Training on Sensitization Techniques and Strategies on ECS Drive, Stress Management and Advanced Remita |
| CS-40 | Consultancy Services on Training on Computer–Based Development/Management Training Module System |
| CS-41 | Consultancy Services on Training on Business Relations/Development |
| 2.2 INVITATION TO TENDER FOR FACILITY MANAGEMENT SERVICES (REGIONS AND BRANCHES) | |
| CATEGORY CS: FACILITY MANAGEMENT SERVICES PROJECTS | |
| LOT | PROJECT DESCRIPTION |
| FMS-1 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Ibadan Region 1 (Ibadan Region and Branch Office, Ekiti, Osogbo, Akure and Branch Offices) |
| FMS-2 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Port Harcourt Region 1 (Port Harcourt Region and Branch Office, Trans Amadi, Onne, Calabar and Uyo Branch Offices) |
| FMS-3 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Lagos Region 1 (LCO, IKeja, Agege Otta, and Main Land Branches) |
| FMS-4 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Lagos Region 2 (Apapa, Lagos Island Satellite, IKorodu, Lekki Branch Offices) |
| FMS-5 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Corporate Head Office (Main and Annex Buildings) |
| FMS-6 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Abuja Region 1 (Abuja Region, FCT, Jahi, Kagini, Gwagwalada and Mararaba Branch Offices) and Fund’s Estates |
| FMS-7 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Abuja Region 2 (Lokoja, Minna and Ilorin Branch Offices) |
| FMS-8 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Kaduna Region (Kaduna Region and Branch Office, Zaria and Katsina Branch Offices) |
| FMS-9 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Maiduguri Region (Maiduguri Region and Branch Office, Damaturu and Yola Branch Offices) |
| FMS-10 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Jos Region (Jos Region and Branch Offices, Makurdi and Lafia Branch Office) |
| FMS-11 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Kano Region (Kano Region and Branch Office, Sokoto, Kebbi, Gusau and Dutse Branch Offices) |
| FMS-12 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Bauchi Region (Bauchi Region (Bauchi Region and Branch Office, Gombe and Jalingo Branch Offices) |
| FMS-13 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Asaba Region (Asaba Region and Branch Office, Warri, Benin, Sapele and Yenagoa Branch Offices) |
| FMS-14 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Owerri Region (Owerri Region and Branch Office, Aba, Umuahia and Abakaliki Branch Offices) |
| FMS-15 | Provision of Adequate Cleaning Services (Internal and External Cleaning, Gardening/Horticulture, Pest Control/Fumigation- Abuja Region 2 (Lokoja, Minna and Ilorin Branch Offices) |
| FMS-16 | Provision of Security Services for NSITF Head Office, Abuja Regional Office, FCT Branch, Jahi Branch, Kagini Branch, Mararaba Branch, Gwagwalada Branch, Asokoro Estate, Durumi Estate, Gaduwa Estate, Kagini Estate and Katampe Estate |
| FMS-17 | Provision of Security Services for NSITF Kano Region, Kano Regional and Branch, Kaduna Regional Office, and Branch, Dutse Branch, Kebbi Branch, X=Zaria Branch, Gusau Branch, Sokoto Branch and Katsina Branch Offices |
| FMS-18 | Provision of Security Services for NSITF Maiduguri Region, and Branch Office, Bauchi Region and Branch, Yola Branch, Jalingo Branch and Gombe Branch Offices |
| FMS-19 | Provision of Security Services for NSITF Jos Region and Branch Office, Makurdi Branch, Lokoja Branch, Lafia Branch, Minna Branch and Ilorin Branch Offices. |
| FMS-20 | Provision of Security Services for NSITF Lagos Corporate Office, Ikeja Branch, Maryland Branch, Apapa Branch, Agege Branch, Ikorodu Branch, Satelite Branch, Island Branch, Lekki Branch, Ota Branch, Ibadan Region and Branch, Abeokuta Branch, Osogbo Branch, Akure Branch and Ado-Ekiti Branch Offices. |
| FMS-21 | Provision of Security Services for NSITF Port –Harcourt Region and Branch, Trans-Amadi Branch, Onne Branch, Asaba Region and Branch, Warri Branch, Sapele Branch, Benin Branch, Calabar Branch, Uyo Branch, Yenagoa Branch Offices. |
| FMS-22 | Provision of Security Services for NSITF Enugu Region and Branch, Aba Branch, Abakaliki Branch, Akwa Branch, Onitsh Branch, Owerri Region and Branch, Umuahia Branch, Nnewi Branch Offices. |
| 2.3 INVITATION TO TENDER FOR GOODS- EQUIPMENT AND SUPPLY PROJECTS | |
| CATEGORY GS: PROCUREMENT OF GOODS | |
| LOT | PROJECT DESCRIPTION |
| GS-1 | Procurement of Office Equipment for NSITF Abuja and Jos Regional Offices and Branches |
| GS-2 | Procurement of Office Equipment for NSITF Port Harcourt and Asaba Regional Offices and Branches |
| GS-3 | Procurement of Office Equipment for NSITF Lagos and Ibadan Regional Offices and Branches |
| GS-4 | Procurement of Office Equipment for NSITF Kano and Kaduna Regional Offices and Branches |
| GS-5 | Procurement of Office Equipment for NSITF Maiduguri Regional Offices and Branches |
| GS-6 | Supply and Installation of Office Furniture and Fitting for NSITF Kaduna Regional Office and Branches |
| GS-7 | Supply and Installation of Office Furniture and Fitting for NSITF Kaduna Regional Office and Branches |
| GS-8 | Supply and Installation of Office Furniture and Fitting for NSITF Abuja and Jos Regional Office and Branches |
| GS-9 | Supply and Installation of Office Furniture and Fitting for NSITF Maiduguri Regional Office and Branches |
| GS-10 | Supply and Installation of Office Furniture and Fitting for NSITF Lagos Regional Office and Branches |
| GS-11 | Supply and Installation of Office Furniture and Fitting for NSITF Port Harcourt Regional Office and Branches |
| GS-12 | Supply and Installation of Office Furniture and Fitting for NSITF Enugu Regional Office and Branches |
| GS-13 | Supply and Installation of Generating Set for Abeokuta Branch Office |
| GS-14 | Supply and Installation of Generating Set for Warri Branch Office |
| GS-15 | Supply and Installation of Generating Set for Abakaliki Branch Office |
| GS-16 | Supply and Installation of Canon Photocopiers/Printer |
| GS-17 | Supply and Installation of UPS/Inverters |
| GS-18 | Printing of Non-Security Documents |
| GS-19 | Printing of Security Documents |
| GS-20 | Supply of HP Laptop Computers |
| GS-21 | Supply of HP Desktop Computer, Monitor, Mouse and Keyboards |
| GS-22 | Supply of Office Stationeries and Computer/Office Consumables |
| GS-23 | Purchase and Repairs of Prosthesis for People that suffer Permanent Disability – North |
| GS-24 | Purchase and Repairs of Prosthesis for People that suffer Permanent Disability – South |
| 2.4 INVITATION TO TENDER FOR WORKS- CONSTRUCTION & RECONSTRUCTION PROJECTS | |
| LOT | PROJECT DESCRIPTION |
| WS-1 | Reconstruction of NSITF Head Office: Main Building and External Works, Renovation of Procurement Store and Procurement of 2 Nos 40ft Containers |
| WS-2 | Construction of NSITF Akure Branch Office: Main Buildings and External Works |
| WS-3 | Construction of External Works and Interlocking of Annex Building of the Head Office |
| WS-4 | Renovation of NSITF Lafia Office: Main Building and External Works |
| WS-5 | Publicity and Advertisement (Installations and Renewal of BillBoards) |
| WS-6 | Repairs/Maintenance of Office Buildings – Sapele Branch Office Buildings |
| WS-7 | Procurement and Installation of Integrated Digital Billboards, Content Remote Management Systems |
| WS-8 | Procurement and Installation of Fire Protection Systems |
(3.0) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the under-listed requirements to be eligible in this procurement process and arrange in the same sequential order for ease of reference:
(a) Evidence of Certificate of Incorporation with Corporate Affairs Commission (CAC), including Forms CAC1.1, CAC2, CAC2.1 and CAC7. Business Name with Form BN1 is also acceptable for Consultancy Services;
(b) Evidence of the Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) consecutive years valid till 31st December, 2023;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
· disclosing whether or not any officer of the relevant committees of the Nigeria Social Insurance Trust Fund (NSITF) or the Bureau of Public Procurement is a former or present Director, or shareholder or has any pecuniary interest in the bidder and confirming that all information presented in its bid is true and correct in all particulars
· that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
· that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
· that the company does not have an existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months
(h) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years, including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
(i) Company’s Audited Accounts for the last three (3) years-2020, 2021 & 2022;
(j) Reference letter from a reputable Commercial Bank, indicating the willingness to provide credit facility for the execution of the projects, when needed;
(k) Works: List of Plants/Equipment, with proof of Ownership/Lease Agreement;
(l) Consultancy Services: All Bidders interested in Consultancy Services must submit verifiable evidence of Firm’s current registration issued by the Appropriate Regulatory Body, such as COREN, ARCON, QSRBN, CORBON, SURCON, ESVARBON, CMD, CPN & NITDA, etc.;
(m) Company’s Profile, with Curriculum Vitae of Key Staff to be deployed for the project, including copies of their academic Professional qualifications (COREN, QSRBN, ARCON, SURCON, CORBON, CPN & NITDA etc.;
(n) For Supply of Equipment: Letter of Authorisation from Original Equipment Manufacturers (OEMs);
(o) For a Joint Venture/Partnership, a Memorandum of Understanding (MoU) should be provided (Compliance with the requirement of CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(p) Local Content: Bidders are required to provide a verifiable statement on the Local Content of the Goods, Works or Services to be provided;
(q) Evidence as Certified Orthopedic Practitioners for the purchase and repairs of prostheses for people who suffer permanent disability.
(r) Security Services: Bidders MUST have Private Security License from the Nigerian Security and Civil Defence Corp (NSCDC) and at least a Director who MUST be a retired Security Personnel.
(s) Bidders for LOTS CS-35 and CS-36 MUST be
(i) Registered Practitioner in Advertisement (APR) MUST
(ii) Have Corporate License of Advertising Practioners Council of Nigeria (APCON) Window B.
(iii) Provide evidence of up to date payment of Practice fee by staff.
Note: All Documents for submission must be transmitted with a Covering/forwarding letter on the Company’s/Firm’s letter-headed paper duly signed by an authorized officer of the Firm/Company. The letter-headed paper should beat amongst others, the Registration No (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone No (preferably GSM No), email address, the names and Nationalities of the Directors of the Company at the bottom of the page.
(4.0) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested Bidders are to collect the Standard Bidding Document (SBD) from the Procurement Department, Ground Floor, Nigeria Social Insurance Trust Fund (NSITF), Central Business District, Abuja with evidence of payment of a non-refundable tender fee of N10,000.00 per Lot on Goods and Works payable into the Nigeria Social Insurance Trust Fund (NSITF) Remita Account in any reputable Commercial bank in Nigeria.
(5.0) SUBMISSION OF DOCUMENTS
Prospective bidders are to submit a bid for each desired Lot of Goods and Works, two (2) hard copies (original and copy each) of the technical and financial bids with a softcopy of the financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two (2) separately sealed envelopes together in a bigger sealed envelope and addressed to:
The Managing Director/CEO
Nigeria Social Insurance Trust Fund (NSITF),
Plot 794, Muhammadu Buhari Way,
Central Business District, Abuja
and clearly marked with (the name of the project and the Lot number)
Furthermore, the reverse side of each sealed envelope should bear the name, address and Telephone Number of the bidder and dropped in the designated Tender Box at the Procurement Department, Ground Floor, Nigeria Social Insurance Trust Fund (NSITF), Central Business District, Abuja between 10:00 am to 4:00 pm (Working Days) not later than 12:00 noon on Thursday 8 February, 2024
All bidders must sign the Bid Submission Register at the point of submission as the FUND will not be held liable for any misplaced or wrongly submitted bids.
(6.0) SUBMISSION OF EOI
Interested Firms in Services are to submit the Expression of Interest (EOI) For each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon, Monday 22 January 2024
(7) OPENING OF EOIs AND TECHNICAL BIDS
The EOls and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Monday 22 January, 2024 and 12:00 noon on Thursday, 8 February, 2024 respectively at the Board Room 4th Floor, Nigeria Social Insurance Trust Fund (NSITF), Central Business District, Abuja in the presence of bidders or their representatives.
For further inquiries, please get in touch with the Procurement Department on 08133108937
(8.0) GENERAL INFORMATION
(a) Bids must be in English Language and duly signed and authorised by the bidder;
(b) Bids submitted after the deadline would be returned un-opened;
(c) Bidders should not bid for more than three (3) Lots;
(d) AII costs will be borne by the bidders;
(e) The Tehnical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to the bidder who chooses to join the bid opening online;
(f) Services: Only shortlisted firms at EOI’s will be invited at a later date for the collection of Request for Proposals;
(g) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(h) The NSITF shall verify the claims made by bidders and shall disqualify any Bidder whose claims are found to be false, in addition to other sanctions that may be deemed necessary;
(i) Bidders who have worked for the NSITF and have a history of poor performance, abandonment or prolonged contract execution period need not apply;
(j) Non-Compliance to the instruction(s) stated above and as contained in the Standard Bidding Documents (SBDs) will lead to disqualification;
(k) The FUND is not bound to shortlist/pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liability in accordance with Section 28 of the Public Procurement Act 2007.
NOTE
This advertisement does not constitute an award of contract or a commitment by the Fund to award a contract for which a tender was submitted. It shall also not entitle any bidder to make any claims whatsoever.
SIGNED,
MANAGING DIRECTOR/CE