Job Description
JIGAWA STATE GOVERNMENT
INVITATION FOR PRE-QUALIFICATION/INVITATION TO TENDER
(1) PREAMBLE
The Government of Jigawa state through the Ministry of Water Resources, hereby invites competent and reputable companies to submit Technical and Financial Bids for the supply of AGO Diesel, Service materials and Water Treatment Chemicals
(2) PROJECT SCOPE
The scope of work shall comprise the following lots and the supply is designed to be on monthly basis over the next 12 month from the date of contract signing: –
Lot 1: procurement of 488,040litres of AGO Diesel for Dutse Water Board Pump stations and Kazaure, Gwiwa, Yankwashi, Roni and Birnin Kudu LGAs.
Lot 2: procurement of 425,400litres of AGO Diesel for Hadejia Water Board Pump stations and Birnin Kudu, Auyo, Bimiwa and Buji LGAs.
Lot 3: procurement of 210,360litres of AGO Diesel for Kazaure and Gumel Water Board Pump stations.
Lot 4: procurement of 186,000litres of AGO Diesel for Malam-Madori, Guri and Kafin Hausa LGAs.
Lot 5: procurement of 218,400litres of AGO Diesel for Dutse, Kazaure Water Board Pump stations and Kafin Hausa LGA.
Lot 6: procurement of 258, 240lltres of AGO Diesel for K/Kasamma, Jahun and Mlga LGAs.
Lot 7 : procurement of 136, 200litres of AGO Diesel for Gumel Water Board Pump stations and Gwaram LGA.
Lot 8: procurement of 283,800litres of AGO Diesel for Kiyawa and Birnin Kudu LGAs.
Lot 9: procurement of 156, 000litres of AGO Diesel for Kazaure and Gumel Water Board Pump stations.
Lot 10: procurement of 192,600litresof AGO Diesel for Dutse Water Board Pumpstations and Babura LGA.
Lot 11: procurement of 319,200 litres of AGO Diesel for Sule tankarkar,Gagarawa, Maigatari and Gumel LGAs.
Lot 12: procurement of 441,360lities of AGO Diesel for Ringim, Kazaure Water Board Pump stations and Gwaram, Garki and Ringim LGAs.
Lot 13: procurement of 228,000litres of AGO Diesel for Taura, Dutse and Kaugama LGAs.
Lot 14: Supply of service materials to 5 LGAs Water Board Pump stations
· Engine Oil 735.6 Jerry cans (25litres per Jerry can)
· Oil Filters 1,548No
· Fuel Filters 1,296No.
Lot 15: Supply of service materials to Water Board Water Pump station at 22 L.G .As headquarters
· Engine Oil 647-4Jerry ca ns (25litres per Jerry can)
· Oil Filters 936No
· Fuel Filters 1,260No.
Lot 16: Supply of service materials to STOWA water schemes
· Engine Oil 1,526.4 Jerry cans (25litres per Jerry can)
· Oil Filters 3,180No
· Fuel Filters 3,180No
Lot 17: Supply of Water Treatment Chemicals to Kazaure Water treatment plant
· Alum 264 tons (New and Old Waterworks)
· Chlorine Powder 276 Tins (New and Old Waterworks)
· Hydrate Ume (Delta) 36 Tons (New and Old Water Works)
· Polyelectrolyte 12Bags (Old waterworks)
Lot 18: Supply of Water treatment chemicals to Birnin Kudu Water treatment plant
· Alum 180 Tons
· Chlorine Powder 216 Tins
· Hydrate Lime (Delta) 18 Tons
· Polyelectrolyte 12 Bags
(3) ELIGIBILITY REQUIREMENTS
To be considered for pre-qualification, interested competent and reliable contractors are required to provide verifiable evidence including but not limited to the following documents
(i) Certificate of incorporation with cooperate affairs commission;
(ii) Certificate true copy memorandum and article of association
(iii) Evidence of registration with Jigawa State works’ registration unit;
(iv) Tax clearance certificate for last three (3) years;
(v) Audited account for the last one (1) year;
(vi) VAT registration and evidence of past remittance;
(vii) Evidence of financial capability and banking support;
(viii) Company average annual turnover of net less than N2m (Two Million);
(ix) Evidence of similar project executed (letter of award completion Certificate) at least three (3) in the last five (5) years;
(x) Verifiable evidence of company profile and technical qualification of key personnel registered with relevant professional bodies (COREN, CORBON, QSRBN, ARCON etc);
(xi) That the Company have fulfilled all obligations to pay taxes, pensions and social security contributions;
(xii) A sworn affidavit Certifying as follows:
(a) That the document submitted for the pre-qualification exercises are not only genuine but correct
(b) That none of the directors of company has been convicted by any court of law.
(c) That the company is not bankrupt
(d) That none of the officers of Jigawa State/Local Government is present or former director of the company
(xiii) Any other relevant information that will help in determining the company’s suitability for the work;
Any prospective bidder that does not possess any of the above documents need not apply.
(4) COLLECTION OF TENDER DOCUMENTS
Interested bidders are to collect the Tender Documents from the office of the Deputy Director Procurement, Jigawa State Ministry of Water Resources, Block “B” New State Secretariat Complex Dutse, from the date of publication of this advert and between hour of 9:00am and 5:00pm daily after a payment of non-refundable fee of N50, 000.00
(5) SUBMISSION TENDER DOCUMENT
Completed Pre-qualification and financial bid should be scanned and uploaded to the E-procurement portal and submitted online via the following address (https://jigawa-eproc.eurodyn.com/epps/home.do). Both hard and uploaded documents must reach the office of the Director Planning Research and Statistic, Jigawa State Ministry Water Resources, Block “B” New State Secretariat Complex Dutse and not later than 5 December, 2023 by 12:00noon.
All documents for submission must be transmitted with a forwarding letter duly signed by company representative under the company’s Letter Headed Paper bearing the CAC Registration Number (RC), Contact address, Telephone number (preferably GSM No) and e-mail address.
The financial bid should contain a bid security of not less than 2% of the quoted bid in a form of bank guarantee or insurance Board.
The bid validity period should be 90 days from the deadline of the bid submission date.
(6) OPENING OF BIDS
Bids will be opened online and the process will be displayed at the Ministry’s Conference Hall Immediately after the deadline for submission at 12:00noon
(7) GENERAL INFORMATION
(i) Bids submitted after the deadline for submission will be returned un-opened;
(ii) Only the financial bids successful pre-qualified bidders will be opened, while those for the un-successful bidders will be returned un-opened;
(iii) This advert shall not be constructed commitment on the part of the Jigawa State Ministry of Water Resources by virtue of such company having responded to this advertisement.
(iv) All costs will be borne by the bidders as the Jigawa State Ministry of Water Resources will not be held responsible for any cost or expenses incurred by any interested party in connection with any response to this invitation;
(v) The Jigawa State Ministry of Water Resources reserves the right to annul the procurement process at any time without incurring any liabilities
(vi) Alternative bid will not be accepted
(vii) Bidders with the same subsidiary relationship are not allowed to partake in the same lot
SIGNED
ENGR. GARBA YA’U ILALLAH MNSE
PERMANENT SECRETARY
JIGAWA STATE MINISTRY OF WATER RESOURCES