Job Description
FORESTRY RESEARCH INSTITUTE OF NIGERIA
FEDERAL MINISTRY OF ENVIRONMENT
PMB 5054, JERICHO-IBADAN, OYO STATE
EXPRESSION OF INTEREST (EOI) FOR CONSULTANCY SERVICES
1. PREAMBLE
The Forestry Research Institute of Nigeria, a Parastatal of the Federal Ministry of Environment in compliance with the Public Procurement Act 2007, FRIN and her Colleges is desirous of engaging the services of consultants in the under-listed fields for projects under year 2024 Appropriation. Interested consulting firms with relevant cognate experience and good track record of performance are hereby invited to submit pre-qualification documents for the following consultancy services:
i. Architecture
ii. Engineering
iii. Structural
iv. Mechanical
v. Electrical
vi. Quantity Surveying
2. ELIGIBILITY REQUIREMENTS
Interested firms should submit two (2) bound EOI documents duly signed, paginated, separated by dividers and arranged in the order outlined hereunder;
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7; Business name with Form BN1 is also acceptable;
b) Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance Certificates for all partners) for the last three (3) years valid till 31st December 2023
c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g) Sworn affidavit
• disclosing whether or not any officer of the relevant committees of the Forestry Research Institute of Nigeria or Bureau of Public
Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all
information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
h) Evidence of firm’s current registration with the relevant regulatory professional body(ies) such as COREN, QSRBN, ARCON etc;
i) Company’s Audited Accounts for the last three years (2020, 2021 & 2022);
j) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
k) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
3. SUBMISSION OF EOI DOCUMENTS
Interested firms are to submit two (2) bound of expression of interest (EOI) documents separated by dividers and arranged as indicated above in a sealed envelope clearly marked as “Expression of Interest” and addressed to the Director General, Forestry Research Institute of Nigeria, Jericho, Ibadan, Oyo State. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box at the procurement Department not later than 12:00 noon Monday, 5th February, 2024.
4. OPENING OF EOI DOCUMENTS
a. The EOI documents will be opened immediately after the deadline for submission at 12:00 noon Monday, 5th February, 2024, in the old board room, Administrative Block.
b. All prospective consultants are invited to the Public opening ceremony and also advised to bring relevant original documents for sighting.
c. Please, ensure that you sign the bid submission register in the office of Director Procurement Forestry Research Institute of Nigeria.
d. The Forestry Research Institute of Nigeria will not be held liable for misplaced or wrongly submitted bids. For further enquiries ,
please contact the office of the Director Procurement on email: info@frin.gov.ng
5. GENERAL INFORMATIONS
a. EOI must be in English Language and signed by an official authorized by the bidders
b. EOI submitted after the deadline for submission would be returned unopened;
c. Due diligence would be followed as all documents submitted would be verified. Past executed services, consultants’ offices may be visited for verification. Any discrepancies found would summarily disqualify the consultant.
d. All costs will be borne by the bidders;
e. The technical bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional Bodies; and will be covered by Video recording; invitation link will be sent to bidders who choose to join the bid opening online;
f. Bidders can submit through Post (Courier Services)
g. Only shortlisted firms will be invited at a later date for collection of Request for Proposals;
h. The FRIN and her colleges are not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
Signed:
The Director General
Forestry Research Institute of Nigeria, Ibadan