Job Description
FEDERAL UNIVERSITY OF TECHNOLOGY, IKOT ABASI
PMB 1055 IKOT ABASI, AKWA IBOM STATE
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR THE YEAR 2023 ANNUAL APPROPRIATION PROJECTS
(1) INTRODUCTION
The Federal University of Technology, Ikot Abasi pursuant to its mandate and in compliance with the requirement of Public Procurement ACT 2007 AND OTHER EXTANT Government, Regulations wishes to invite interested, Competent/ Qualified and Experienced Contractors/Firms with relevant experience and good tract records of prompt delivery of similar projects to be Pre-Qualified for the Construction of Academic Building under the Year 2023 Annual Appropriation Projects
(2) SCOPE OF WORK
| S/N | DESCRIPTION |
| Lot 1 | Construction of Academic Building |
(3) ELIGIBILITY REQUIREMENTS:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023 with minimum average annual turnover of N50 million.;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registrar Report (IRR) expiring on 31st 12 2023 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
– disclosing whether or not any officer of the relevant committees of the Federal University of Technology, Ikot Abasi or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
– that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
– that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;
(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters o’ Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) List of Plants/Equipment with proof of Ownership/Lease Agreement;
(m) For Joint Venture Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affaire Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS
Interested Firms are to collect the Standard Bidding Document from the office of the Director of Procurement, Federal University of Technology, Ikot Abasi on evidence of payment of non-refundable fee of N10, 000.00 per Lot, through remita platform in any Commercial Bank of their choice in favour of Federal University of Technology, Ikot Abasi, Evidence of such payment is to be presented at the cash office, Bursary Department for official receipt.
(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the advertised Lot, Two (2) hard copies of each of the Technical and Financial bids packaged separately in scaled envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope and addressed to The Vice-Chancellor, Federal University of Technology, Ikot Abasi, PMB 1055 Ikot Abasi, Akwa Ibom State, and clearly marked with (the name of the project and Lot number).
Furthermore, the reverse side of the envelope should be clearly marked with the name and address of the bidder and dropped in the designated tender box at the Registrar’s Office Federal University of Technology, Ikot Abasi not later than 12:00 noon, Monday, 13 November, 2023. The working hours are 8:00am to 4:00pm on Weekdays, excluding weekends.
(6) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon, Monday, 13 November, 2023 in the Senate Chamber, Federal University of Technology, Ikot Abasi, Akwa Ibom State in the presence of bidders or their representatives, while the financial bids will be kept un-opened Please ensure that you sign the Bid Submission Register in the Office of the Registrar of the University as the University will not be held liable for misplaced or wrongly submitted bids.
(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the firm;
(b) Bids submitted after the deadline for submission will be returned unopened;
(c) Delivery by courier will not be accepted;
(d) The University is not obliged to award the contract to the lowest bidder;
(e) All cost incurred as a result of the bid invitation shall be borne by the bidders;
(f) The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
(g) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(h) Federal University of Technology, Ikot Abasi is not bound to shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act, 2007.
SIGNED: REGISTRAR