Job Description
FEDERAL MINISTRY OF ENVIRONMENT
HYDROCARBON POLLUTION REMEDIATION PROJECT (HYPREP)
NO 8 KEN SARO-WIWA ROAD, PORT HARCOURT, RIVERS STATE, NIGERIA.
PRE-QUALIFICATION OF CONTRACTORS /INVITATION FOR TENDERS FOR WORKS, GOODS AND SERVICES
EXPRESSION OF INTEREST (EOI)
1. BACKGROUND
As part of its commitments towards implementation of the recommendations of the United Nations Environment Programme (UNEP) report on Environmental Assessment of Ogoniland, the HYPREP of the Federal Ministry of Environment wishes to procure the services of suitably qualified and experienced contractors, consultants and service providers for procurement of works, Goods and services under its 2023 Budget.
2. SCOPE OF WORKS/GOODS/SERVICES
The project is to be undertaken are as summarized in the following tables;
CATEGORY A: WORKS
| HYP/W/2023/01 | Prequalification for construction of Windmill powered water schemes |
| HYP/W/2023/02 | Prequalification for construction of water scheme at K-Dere |
| HYP/W/2023/03 | Prequalification for procurement and installation of solar power system at Phase 1 water project schemes in Ogoniland. |
| HYP/W/2023/04 | Procurement and installation of Data Centre equipment |
| HYP/W/2023/05 | Procurement of Data Management and repository project |
CATEGORY B: GOODS
| HYP/G/2023/01 | Procurement of Desktop computers |
| HYP/G/2023/02 | Procurement of laptop computers |
| HYP/G/2023/03 | Procurement of field data capturing device |
| HYP/G/2023/04 | Procurement of personal protective equipment (PPE)s |
| HYP/G/2023/05 | Procurement of field equipment and accessories |
| HYP/G/2023/06 | Procurement of photocopiers |
| HYP/G/2023/07 | Procurement of work safety materials for SCAT (A&B) |
| HYP/G/2023/08 | Prequalification for procurement of Environmental Surveillance and Monitoring Equipment. |
CATEGORY C: EXPRESSION OF INTEREST FOR CONSULTANCY AND NON-CONSULTANCY SERVICES
| HYP/C/2023/01 | Engagement of External Auditors |
| HYP/C/2023/02 | Engagement of consultant for accounting and tax matters |
| HYP/C/2023/03 | Socio-Economic study of Ogoniland |
| HYP/C/2023/04 | Training for Specialized skill (Seafarers) |
| HYP/C/2023/05 | Training for Specialized skill (Mechatronics) |
| HYP/C/2023/06 | Training for Specialized skill (Creative Skills) |
| HYP/C/2023/07 | Training of skills on sustainable electricity distribution for the Ogoni power plant |
| HYP/C/2023/08 | Provision of cleaning services for PCO Headquarters. |
3. PRE-QUALIFICATION/TENDER/EXPRESSION OF INTEREST REQUIREMENTS
All submissions are to be attached with the under-listed documents;
a) Company data
• Company name
• Business address (not P.O. Box)
• Name and phone number (must be capable of receiving text messages) of primary contact person)
• Email address
b) Evidence of certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CO2 and CO7;
c) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2023;
d) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
e) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
f) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
g) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
h) Evidence of company’s registration with relevant professional bodies for the following;
i) For category B (Goods) items 2 and 3; evidence of firm’s current registration with NITDA
j) For category C (services) Evidence of firm’s current registration with relevant regulatory professional body(ies) such as Centre for Management Development, NITD/CPN/ICAN/ANAN/COREN etc
k) Company’s Audited Accounts for the last three years (2020, 2021 & 2022); with minimum average turnover of NGN 500 million for HYP/G/2023/08 (Environmental Surveillance and Monitoring Equipment)
l) Evidence of experience in similar works/services
m) Evidence of ownership of relevant equipment or lease agreement (for category A only)
n) Evidence of financial capability to execute the project including reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project;
o) Company profile with complete curriculum vitae of key professional staff to be deployed on the project, detailing their experience and expertise relevant to the assignment, current contact information (telephone and email address), and copies of academic qualifications, professional registration certificates and current practice licenses.
p) Affidavit disclosing;
• Whether or not any officer of the relevant committees of Hydrocarbon Pollution Remediation Projector or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• Attesting that all information presented in the bid are correct and authentic.
• That the company is not receivership or bankrupt;
• That none Directors is bankrupt, or has been convicted of any criminal offence in any country;
q) For Joint Venture/partnership, Memorandum of understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
r) All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF BIDDING DOCUMENTS
For category A (item; 4 & 5) and category B (Item 1 to 7), prospective bidders are requested to collect bidding documents from the office of the Head Procurement, Room 107/108, Hydrocarbon Pollution Remediation Project No. 8, Ken Saro Wiwa Road, Port Harcourt, Rivers State, upon presentation of payment of non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the Remita E-Collection Account/TSA of HYPREP in any reputable Commercial Bank in Nigeria.
5. PREPARATION OF PRE-QUALIFICATION AND EXPRESSION OF INTEREST DOCUMENTS
For Category A (items 1, 2 &1) Category 13 (Item 8) and Category C. bidders are required to prepare two (2) hard copies and One (1) soft copy of the Pre-Qualification/Expression of Interest Documents, with the required information/documents arranged in the order in which they appear in 1 above, with dividers to separate each section, and with each sheet duly signed and paginated. All submissions must be in English language and signed by an official authorized by the company/Firm.
6. SUBMISSION OF TENDER DOCUMENTS
For category A (Items 1 to 3), Category 11 (Item 8) and Category C. bidders are to submit two (2) hard copies of technical documents enclosed in a separate sealed envelope (clearly marked Technical Original and Duplicate), while bidders for Categories A (items 4 and 5) & B (Items 1 to 7) are to submit two (2) hard copies of technical documents enclosed in a separate sealed envelopes (clearly marked Technical Original and Duplicate), and Financial Bid documents in another envelope (marked Financial Original and Duplicate). The two separate envelopes shall be enclosed in another sealed envelope clearly marked “Invitation to Tender stating the “Lot No” and Project Title, Company Name, and addressed to;
The Project Coordinator,
Hydrocarbon Pollution Remediation Project
No. 8, Ken Saro wiwa Road, Port Harcourt, (Formerly Stadium Road).
Rivers State.
Pre-qualification documents – Category A (Items 1, 2 & 3), Category B (Item 8) and Expression of Interest (Eol)- Category C documents are to be delivered by hand and deposited at the designated tender box(es) at the Conference Room of the Hydrocarbon Pollution Remediation Project, No.8 Ken Saro Wiwa Road, Port Harcourt, Rivers State, not later than 12:00 noon of Wednesday 4th October 2023 while, documents for works and goods: Categories A (Items 4 & 5) and B (Items 1 to 7) are to be submitted on or before 12.00 noon on Wednesday 1st November, 2023.
Furthermore, each envelope should bear the same Name and address of the bidder on the reverse side. Bidders should ensure that they sign the Bid Submission Register as HYPREP will not be held liable for misplaced or inappropriate submission.
7. OPENING OF TECHNICAL DOCUMENTS
Prequalification documents – Category A (Items 1, 2 & 3), Category B (Item 8) and Expression of Interest (Eol)-Category C documents will be opened immediately after the deadline for submission at 12.00 noon on Wednesday 4th October, 2023 at HYPREP Conference Hall, Ground Floor, No. 8, Ken Saro wiwa Road, Port Harcourt, Rivers State, while, only the technical bids of works and goods (Categories A Items 4 & 5 and B Items 1 to 7) will be opened immediately after the deadline for submission at 12.00 noon on Wednesday 1st November, 2023 in the Conference Room, Hydrocarbon Pollution Remediation Project (HYPREP) No. 8, Ken Saro wiwa Road, Port Harcourt, Rivers State.
All enquiries are to be directed to the Head (Procurement) through; Phone Number: +2348050879408, Room 107/108, No. 8, Ken Saro wiwa Road, Port Harcourt, (Formally Stadium Road) Rivers State. or via the HYPREP’s official e-mail provided at procurement@hyprep.org hyprep.procurement@hyprep.gov.ng.
8. NOTE:
• HYPREP will not be liable for any failure or disqualification arising from the provision of incorrect or illegible information/documents;
• Note that documents/information must be arranged and submitted in the sequence/order as listed above;
• Documents submitted after the deadline for submission will be returned unopened;
• All cost for the preparation and submission of documents will be borne by applicants;
• Shortlisted/successful prequalified bidders will be contacted later and issued instructions for collection of Request for proposals (RFP).
• HYPREP reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
• HYPREP shall verify any or all documents and claims made by bidders and shall disqualify any bidder whose claims are found to be false;
• This advertisement shall not be construed to be commitment on the part of HYPREP to award the contract to any Bidder, Nor shall it entitle any Bidder to make any claim of indemnity from HYPREP
All clarifications and additional information sought by bidders will be posted on HYPREP website www.hyprep.gov.ng along with the responses.
Signed: Project Coordinator,
Hydrocarbon Pollution Remediation Project (HYPREP)
Port Harcourt, Nigeria