Job Description
ECEWS
CALL FOR EXPRESSION OF INTEREST (EOI)
(A) INTRODUCTION
ECEWS is an indigenous, community based, non-profit, non-governmental organization founded in 2001. We are registered with the Corporate Affairs Commission in Nigeria, as a non-governmental organisation (Limited by guarantee of the Attorney General of the Federation) with registration number 751436.
To further align with the needs of the ECEWS USAID, CDC & GF Projects with the goal of fostering the Government of Nigeria’s capacity at state and local levels to govern and implement HIV/AIDS/TB control programs across Akwa Ibom, Cross River states where ECEWS shall be implementing the minimum service packages (clinical evaluation, provision of PHP service, facility und community retention and medication adherence support) in the various Grunts as ECEWS seeks to align with the UNAIDS 95:95:95 goal of achieving epidemic control in these various States.
ECEWS Nigeria is hereby seeking proposals from interested and eligible companies/vendors based in the above-mentioned states to provide services for the project in the categories listed below.
Successful vendors who meet the prequalification requirements will provide goods and services to the organization within the states as required for a period of one year. This list of preferred vendors will be renewed annually by rebidding.
(B) GOODS/SERVICES/WORKS CATEGORY
| Reference Number | Description of Goods/Service |
| ECEWS-EOI-01 | Car hire and bus shuttle services |
| ECEWS-EOI-02 | Hotel services |
| ECEWS-EOI-03 | Catering services |
| ECEWS-EOI-04 | Photography services |
| ECEWS-EOI-05 | Videography/Audio visual |
| ECEWS-EOI-07 | Office stationery |
| ECEWS-EOI-08 | Printing services |
| ECEWS-EOI-09 | Medical consumables |
| ECEWS-EOI-10 | Laboratory Consumables |
| ECEWS-EOI-11 | Furniture |
| ECEWS-EOI-12 | Electronics |
| ECEWS-EOI-13 | AC Supply. Installation and Maintenance |
| ECEWS-EOI-14 | Office Consumables |
| ECEWS-EOI-15 | Media services (jingles production) |
| ECEWS-EOI-16 | Computer and printer maintenance |
| ECEWS-EOI-17 | Quantity Surveyors |
| ECEWS-EOI-18 | Facility Maintenance (Plumbing, Electrical, Structural repairs etc.) |
| ECEWS-EOI-19 | Branding and Promotional materials (Printing & Design) |
| ECEWS-EOI-20 | ICT Equipment and accessories (Computers, Servers, Routers, Switches, Biometrics, Printers, Projectors, Toners, Cartridges, UPS, Scanners, etc.) |
| ECEWS-EOI-21 | Travel Agency Services |
| ECEWS-EOI-22 | Internet Service Providers |
| ECEWS-EOI-23 | IT Consultants |
| ECEWS-EOI-24 | Telephone Network Providers |
| ECEWS-EOI-25 | Furniture Repairs |
| ECEWS-EOI-26 | Vehicle Maintenance/Services |
| ECEWS-EOI-27 | Cleaning/Janitorial service Provider |
| ECEWS-EOI-28 | Photocopying services |
| ECEWS-EOI-29 | Courier services |
| ECEWS-EOI-30 | Event management and Rental services |
| ECEWS-EOI-31 | Video conferencing facilities |
| ECEWS-EOI-32 | Airtime and Data vendors |
| ECEWS-EOI-33 | Copier and printer maintenance services |
| ECEWS-EOI-34 | Petrol refueling vendors |
| ECEWS-EOI-35 | Medical/Lab Equipment |
| ECEWS-EOI-36 | Communications/PR Consultant |
| ECEWS-EOI-37 | Graphics Artist |
| ECEWS-EOI-38 | Estate Agent/Realtor |
| ECEWS-EOI-39 | Non-Pharmaceutical consumables providers |
| ECEWS-EOI-40 | Provision and maintenance of Internet Network infrastructure & Services |
| ECEWS-EOI-41 | Car part dealers |
| ECEWS-EOI-42 | Office partitioning Installers |
| ECEWS-EOI-43 | Fumigation & pest control |
| ECEWS-EOI-44 | Quantity Surveyors |
| ECEWS-EOI-45 | Renovation/upgrading of Health Facilities |
| ECEWS-EOI-46 | General Insurance Services |
| ECEWS-EOI-47 | Boat Services (Hire, Maintenance, Repairs) |
| ECEWS-EOI-48 | Soft Ware provision and Licensing |
| ECEWS-EOI-49 | Security Service Provider |
| ECEWS-EOI-50 | Foreign Exchange Service Providers (BDC) |
| ECEWS-EOI-51 | Automobile Dealers (Supply, Maintenance, Repairs) |
| ECEWS-EOI-52 | Power Generating Equipment (Supply Maintenance Repairs) |
| ECEWS-EOI-53 | Solar Inverter System (Supply, Maintenance Repairs) |
| ECEWS-EOI-54 | Petroleum Products (AGO & RMS) |
| ECEWS-EOI-55 | Legal Services |
| ECEWS-EOI-56 | Audit Services |
| ECEWS-EOI-57 | Fire & Security alarms, Firelighting equipment and Security Systems (e.g. Fire extinguisher, CCTV etc.) |
| ECEWS-EOI-58 | Repair and Maintenance of Audio-visual equipment, Video, Private Automated Branch Exchange (PABX) and telephone |
| ECEWS-EOI-59 | Provision of Health Management Services |
| ECEWS-EOI-60 | Software licensing, programming, Installation, Maintenance and Training |
| ECEWS-EOI-61 | Maintenance and Servicing of Medical and Laboratory Equipment |
IMPORTANT NOTICE: Existing vendors should consider this EOI as a revalidation exercise and are required to participate, all hitherto existing vendors will be delisted and relisted again through this exercise.
(C) SUBMISSION PROCEDURES AND INSTRUCTIONS
You are expected to submit your Expression of Interest (EOI) to location(s) that you have operational presence only. Hard copies of the duly completed expression of interest documents should be bound together, sealed in an envelope, and marked on the top right side with category reference number category description and Location of interest.
Example * ECEWS-EOI-01-CAR HIRE AND BUS SHUTTLE SERVICES*/ABUJA.
All Expression of Interest (EOI) must be submitted to the location(s) of interest as listed below:
| ECEWS OFFICES | SUBMISSION ADDRESSES |
| Abuja Office | MIDEL Center, Suite 107/108, 302 & 306, Plot 14 off Oladipo Diya Way, Sector Center D, Gudu, Abuja. |
| Akwa Ibom State Office | Plot 549, Nwaniba Road (Opposite Atlantic FM), Uyo, Akwa Ibom State. |
| Cros River State Office | 4, Clement Ebri Drive State Housing Estate, Calabar, Cross River State |
| Delta Store Office | No. 4 Engr. Edwin Agha Street, Off Ralph Uwachie Road, Okpanam Road, Asaba, Delta State. |
| Ebonyi State Office | No. 5 Obinna Ogba Street, by Onwe Road, Abakiliki, Ebonyi State. |
| Ekiti State Office | 13, Olu Akinyede Street, Beside Bisi Egbeyemi’s House, GRA, Ado Ekiti, Ekiti State |
| Lagos State Office | Plot 549, Nwaniba Road (opposite Atlantic FM), Uyo, Akwa Ibom State |
| Osun State Office | No. 5 Romoke Edu Street (after ICPC office), Off Olu Aina Road, Ilobu, GRA, Osogbo, Osun State |
(D) INSTRUCTION TO PROSPECTING SUPPLIERS/VENDORS
All applicants are advised to ensure they visit ECEWS website at www.ecews.org to download and fill out the ECEWS Registration forms and submit alongside all other company documents. Kindly print, complete and submit same as part of your expression of interest documentation. Email submissions are allowed only via procurement@ecews.org .
Category reference number, category description and Location of Interest should be clearly stated as the subject of the email.
Eg.: * ECEWS-EOI-01- CAR HIRE AND BUS SHUTTLE SERVICES*/ ABUJA.
(E) ELIGIBILITY AND QUALIFICATION CRITERIA
To meet the pre-qualification requirements, kindly ensure submission of the following documents as submission of incomplete information might result ill a rejection of proposal:
Response Part A – Company and Business Information
(1) Company profile clearly stating history, list of technical personnel and their qualifications and the services offered.
(2) Evidence of valid registration with Corporate Affairs Commission (CAC) with (i) Copy of Certificate of Incorporation, (ii) Copy of Memorandum and Article of Association (iii) Copy of forms CAC 2 and CAC7.
(3) Evidence of updated tax clearance certificate
(4) Tax Identification Number (TIN)
(5) Cover Page/Letter on company letterhead – the subject should be indicating the category(ies) of service seeking prequalification for. The letterhead should have the company registered address(s), official, functional emails, telephone numbers and all point of contacts (POC’s) for the company.
(6) Each submission should include a contact person’s name and number and email address for subsequent correspondence.
(7) List of technical personnel and their qualifications. (As seen in #1).
(8) Evidence of professional licenses or certificate of authorization to carry out business in the designated fields (where applicable).
Response Part B – Details/ History of past performance and financial capacity
(1) Evidence of possession of experience in the line of field/category you are seeking prequalification. The evidence should include copies of completed Job Orders and Proof of Deliveries (Delivery Notes or Job Completion Notification-certificate), LPO’s, Agreements or contracts.
(2) Evidence of financial capability. (Audited Financial Statement/Management Report).
(3) Letter of reference from bank addressed to ECEWS.
Response Part C – Pricing information for services/goods offered.
Kindly submit your organization’s price list for all goods/services offered.
Selection Criteria:
EOI’s will be evaluated by a Selection Committee. The Selection Committee will consider the completeness of the submission to ECEW Procurement needs. Evaluators will neither make assumptions nor draw inferences regarding missing or incomplete information. A review will be carried out to determine interested vendors who have the capacity and who offer best value.
Scoring factors: The objective is to choose the applicant capable of providing quality professional services that will help to achieve the goals and objectives in the designated field of interest.
| Criteria | Possible Points |
| Company and business information-evidence of proper registration with CAC, provision of required business documents (Response Part A) | 20 |
| Conformity of Prospective Vendor to Nigerian tax laws | 15 |
| Proven history of satisfactory past performance carrying out similar tasks | 10 |
| Evidence of physical presence (office address/location) | 15 |
| Demonstration of financial capability | 15 |
| Willingness to enter a long-term contract | 10 |
| Provision of verifiable proof of registration with appropriate regulatory agencies or provision of current letters of authorization/distributorship where applicable. | 15 |
| Total Points Possible | 100 |
Acceptable Score: 70%
Implications of being a vendor in ECEWS PROJECTS pre-qualified vendor database: Being in our pre-qualification database implies the following:
(a) You can be issued a long-term agreement in line with ECEWS PROJECTS procurement policy for one or more of these categories where you are found to meet the criteria.
(b) Where ECEWS PROJECTs Nigeria needs items or services you are pre-qualified for, you will be contacted with description of the goods/services and requested to submit a quote.
Vendors will undergo a vendor induction to explain the guidelines and policies of vendor engagement in ECEWS PROJECTS.
(F) ADDITIONAL INFORMATION
(1) ECEWS is Value Added Tax (VAT) exempted, but deducts Withholding Tax (WTH) in compliance with relevant Nigeria Tax Laws.
(2) Questions-for clarification on any aspect of this expression of interest advertisement, please send an email to procurement@ecews.org quoting “Expression of Interest Enquiry” as the subject of the email. Kindly quote the reference number for specific details about goods/services/work category(s) of interest.
(3) As part of the prequalification process. ECEWS will visit the locations of the vendors during a vendor verification exercise to assess their capacity as stated in their submission vis a vis the submitted prequalification questionnaire.
(4) ECEWS is not under any obligation to register any vendor and only successful vendors will be contacted. This call for Expression of Interest does not amount to a commitment on the part of ECEWS and nothing in this EOI shall be construed to be a binding legal contract.
(5) ECEWS reserves the right to accept or reject any or all the proposals without any obligation to inform the affected applicants of the basis for the acceptance or rejection. Any subsequent procurement will be governed by ECEWS’s procurement policy and procedures.
(6) You are expected to limit yourself to where you have experience required documentations and operational presence.
(7) Any falsification of document to take advantage of the process amount to disqualification and blacklisting for all future exercise. In addition, such falsification will be reported to appropriate authorities.
(8) A company cannot express interest in more than three (3) categories and must be guided by the following: (a) must have operational presence for each category, (b) must actively operate the business, (c) must express such interest separately for each category with full document and requirement that will make it eligible.
(9) All prospective suppliers must comply with our Child Protection policy, Environment Safeguarding policy and Anti-terrorism and Fraud policy.
(G) DEADLINE FOR SUBMISSION OF EXPRESSION OF INTEREST DOCUMENT:
All expression of interest document must be hand-delivered or sent via paid courier or via procurement@ecews.org to above-listed address on or before on or 28 February, 2024, 5pm. ECEWS reserves the right to reject any submission after this time and date.
Disclaimer:
This call for Expression of Interest (EOI) does not amount to a commitment on the part of ECEWS and nothing in this notice should be construed as a form of binding legal contract. ECEWS reserves the right to accept or reject any or all submissions without any obligation to inform the affected applicants of the ground for the acceptance or rejection.
The potential and subsequent procurement will be governed by ECEWS Procurement policy, the Expression of Interest advertisement and vendor registration form are provided free of charge to all prospecting suppliers.