Job Description
ACHIEVING HEALTH NIGERIA INITIATIVE (AHNI)
REQUEST FOR QUOTATION FOR SUPPLY AND INSTALLATION OF SOLAR INVERTER SYSTEMS AT PCR LABORATORY SECTION OF USHMANU DANFODIYO UNIVERSITY TEACHING HOSPITAL (UDUTH), SOKOTO STATE
RFQ Reference: GF-RFQ-AHNi-012-2023
(A) BACKGROUND
Achieving Health Nigeria Initiative (AHNI) is a not-for-profit human development organization dedicated to Improving lives in lasting ways by advancing Integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, humanitarian services, and technology – creating a unique mix of capabilities to address today’s interrelated development challenges. With funding from the Global Fund, Family Health International (FHI360) is collaborating with Achieving Health Nigeria Initiative (AHNi) to support the government of Nigeria to enhance sustained cross-sectional integration of HIV/AIDS services by building Nigeria’s capacity to deliver sustainable high quality, comprehensive, prevention, treatment, care, and related services in Nigeria.
AHNi is hereby inviting qualified and interested companies to submit sealed quotation for the Supply and Installation of Solar and Inverter Systems at UDUTH in line with the scope of work (SoW) provided in the below weblink:
(B) REQUEST:
Interested bidders should visit this webpage on any web browser to access and download the scope of work (SoW) in respect to this notice:
| LOT 1- Supply and Installation of Solar and Inverter Systems at UDUTH, Sokoto State |
(C) MINIMUM ELIGIBILITY REQUIREMENT:
| No | Tender Requirement |
| 1 | Company Profile; registered address(s), official/functional emails, telephone numbers and point of contact for the company |
| 2 | Evidence of legal registration document of the company (CAC Registration, FORM C02 and FORM C07) or Registration of Business Name or any other equivalent valid document from CAC |
| 3 | Latest Tax Clearance Certificate ((Please note that we will scan the QR Code to validate authenticity) |
| 4 | Evidence of Financial Capability (most recent and signed audited account) |
| 5 | Bank Reference Letter duly signed and addressed to AHNi Procurement Committee. Please note that AHNi accept photocopy of bank reference letter that might have been processed for any of the past submission for 2023 only. |
| 6 | OEM authorization Letter or Certificate on Solar and Inverter Equipment |
| 7 | Evidence of experience in award(s) and installation of Solar and Inverter Systems of similar scope, complexity, and value within the last 3 years: Bidders must provide copy(ies) of Job Orders or Contracts as well as proof of delivery(ies) |
| 8 | Financial Quotation and required Commercial Terms |
(D) EVALUATION AND SELECTION CRITERIA:
Bidders must ensure that all requested information in (c) are included in the submission documentation. Proposals will be evaluated against the follows:
| STAGES OF BID EVALUATION | EVALUATION DESCRIPTION | EVALUATION APPLICATION |
| 1st STAGE | Complete Conformity to Tender Submission Requirement | PASS OR FAIL |
| 2nd STAGE | Conformity to Minimum Eligibility Requirement listed 1 -7 | PASS OR FAIL |
| 3rd STAGE | Financial Bid Opening and Evaluation of Conformity to Financial Quotation (i.e., Clear Specification, Brand, Completeness of Requirement, Delivery Leadtime, Price and Warranty) | PASS OR FAIL |
| 4th STAGE | Consideration for Award | Price Reasonableness, Acceptable Quality, Acceptable Delivery Timeline and Warranty Provision |
(e) SUBMISSION PROCEDURE AND INSTRUCTIONS:
Technical Documentation (Criteria 1-7), and Financial Quotation including commercial terms (Criteria 8) MUST be submitted in 2 separate envelopes, signed by an authorized representative for those that require the same, properly labeled with your company name on one side of the envelop as well as its content on the other side of the envelope (e.g., Envelop 1-Technical Document, Envelop 2-Financial Quotation). You are expected to submit these two (2) envelopes inside one bigger envelope, addressed, and submit the same in hard copy to:
The Procurement Committee,
Achieving Health Nigeria Initiative (AHNi),
Plot 512, Cadastral Zone B09(#23 Celina Ayom Crescent),
Behind NAF Conference Centre,
Kado 900108, Abuja FCT
(F) ADDITIONAL INFORMATION TO BIDDERS:
· For clarification on any aspect of this Request for Quotation (RFQ), please send an email reflecting the RFQ title to Abuja.Procurement@Ahnigeria.org
· AHNi is Value Added Tax (VAT) exempted but deducts withholding tax (WHT) in compliance with relevant Nigeria Tax Laws.
· All proposal documents submitted including price must be valid for three (3) months from the proposal due date. This includes but is not limited to cost, terms, conditions, and service level agreement; standard manufacturer’s warranty for various equipment request must apply.
· Please note that this tender can only be awarded as whole to one company.
· AHNi requires compliance to the policies on Protection Against Sexual Exploitation and Abuse (PSEA), and the Violence Against Persons Prohibition Act (VAPPA, 2015) from its Suppliers and Partners. All prospective bidders must be in compliant to these important policies.
· A requirement for site inspection/assessment can be made on request prior to bid submission.
(G) CLOSING DATE:
All completed proposal documentation must be hand delivered or couriered to the above address on or before Thursday, 30 November, 2023 at 5:00pm GMT.
DISCLAIMER
AHNi reserves the right to select and negotiate with those companies it deems in its sole discretion to be qualified for competitive bid and to terminate negotiation without incurring any liability. Issuance of bid documents does not constitute a commitment by AHNI to award a contract.